Planning for Events

OU Police are present to assist the sponsoring organization in having a safe and successful event for everyone. The officer(s) is/are there to support the organization as they implement the event.

Officers are available to assist in event security planning for on and off campus events.

A clear understanding of the expectations of the officers and the sponsoring organization must take place prior to the actual event.

It is the responsibility of the sponsoring organization and OU Police to be clear on what are reasonable and unreasonable requests and expectations.

Number of Officers Required

The decision to have police officers present at an event will be made by OU Police after consultation with sponsoring organization. The final determination for the number of officers required for the event will be made by OU Police after fully discussing the options with all involved.

A sponsoring organization may be able to reduce the number of officers needed through proper event planning.

In addition to the above, the number of members which will be helping with the event, relationship to attendees and their prior training may help to reduce the number of officers.

Factors which will affect the number of officers for an event include:

  • number of University staff who will be present
  • plan of action in the event of a problem situation
  • prediction of crowd size, composition and expected behavior
  • overall planning for the event
  • type of event being held
  • location of event, history of event and nature of event (public or a student only event)
Responsibility of Officers

OU Police are responsible for keeping peace, protecting University property, enforcing laws and maintaining the safety and security of the participants.

The officers, with direction from their supervisor, will use their best judgment about how to execute these functions. Input from the sponsoring organization is welcome on how OU Police may best support the event.

Police officers have access to all areas of university property in order to effectively execute their responsibilities.

At events where more than one officer is present, a supervisor may be designated. All information should be directed to the supervisor who will then inform the other officers. Officers present at an event will execute their responsibilities as directed by the supervising officer.

The officer(s) is/are present to provide support but you should not expect the officer to be a door guard or hall monitor.

Security Costs

Sponsoring organizations should consult OU Police for projected costs and security options when initially planning an event.

Police personnel working exclusively at an event are typically paid by the sponsoring organization.

Cost estimates will be developed and provided to the sponsoring organization.

An account number should be provided to OU Police prior the event. The charge for the event will be in accordance with university policies.